Sales Automation
Automated Property Tour Scheduler
A single tour needs three calendars to agree: the buyer's, the agent's and the owner's or tenant's. Multiply that by a full pipeline and you get double bookings, missed visits, and agents criss crossing the city because nobody planned the route.
We build a scheduler that makes all three calendars agree automatically, and then makes the agent's day physically sensible.
The problem it removes
Tour coordination fails at the seams. The buyer confirms but the owner was never asked. Two buyers get the same slot. A cancellation leaves a hole in the afternoon that nobody refills. Each failure wastes a slot that another serious buyer wanted, and every missed or chaotic visit chips away at how professional your business looks at exactly the moment buyers are judging it.
What we build for you
A scheduling brain that considers everyone involved before a slot is ever offered.
- Matches buyer preferences with property availability and agent calendars in one pass
- Books physical and virtual tours with confirmations to every party
- Sends reminders that keep owners, buyers and agents aligned
- Plans agent routes so back to back visits happen in geographic order
- Refills cancelled slots automatically from the waiting list
How it works
- 1
Model the constraints
Property access rules, owner preferences, agent territories and travel times go in once.
- 2
Open the booking
Buyers pick from slots that already satisfy everyone. Conflicts become impossible instead of common.
- 3
Run the day
Reminders go out, routes are ordered, and changes ripple to all parties instantly.
- 4
Recover the losses
Cancellations trigger instant rebooking offers to the next interested buyer.
What changes for your business
- Double bookings and forgotten owner approvals disappear
- Agents fit more viewings into the same day with sane routes
- Cancelled slots get refilled instead of wasted
- Buyers, owners and agents all know exactly where to be and when
Frequently asked questions
Does it handle virtual tours too?
Yes. Virtual tours get video links, calendar invites and the same reminder flow. For many out of town buyers, the virtual visit is the qualifying step before a physical one.
How does route optimisation help an agent?
When three visits are booked in one afternoon, the system orders them by location so the agent drives a sensible loop instead of zig zagging. More visits, less fuel, fewer late arrivals.
What about properties that need owner or tenant permission?
Access rules are part of each property's profile. The system requests and confirms permission before the slot is ever shown to a buyer.
Can buyers reschedule on their own?
Yes, from the reminder message itself. The change updates everyone's calendar and offers the freed slot to the waiting list automatically.
Make every tour slot count
Bring one busy week of showings to a free audit. We will show you the double bookings, dead slots and extra kilometres a scheduler would have removed.
Book a free 45 minute audit ↗Related sales automation automations
Follow Up Sequence Automation
Personalised follow up sequences across email, WhatsApp, SMS and voice that adapt to buyer behaviour, and alert your agent the moment a quiet lead wakes up..
Sales Pipeline AI Assistant
AI that watches your pipeline, flags stalled and at risk deals, updates stages automatically and hands each agent a prioritised action list every morning..
AI Sales Reminder Engine
Intelligent reminders built from your CRM, emails and conversations.